Attendees:
Alex Cullen (AC)
Todd Crawford (TC)
Anisa Smith (AS)
Phil Allard (PA)
Gordon Braithwaite (GB)
Stuart Grant (SG)
Natalie Steele (NS) (Recorder)
Ahmad Luqman (AL) (Chair)
Stuart Grant (SGr)
Jacky Parish (JP)
Mary Salegio (MS)
Robert Vatcher (RV)
Samia Gabir (SGa)
Denis Graham (DG)
Mustafa Ghaliow (MG)
Charles Black (CB)
Tammy Corner (TC)
Sheila Whyte (SW)
Bassem Ghazal (BG)
Abid Jan

Regrets:
Larisa Williams (LW)
Martin Braithwaite (MB)
Shameem Hassan (SH)
Amanda Beheisi (AB)

Item Description

Discussion

Action By

1. Welcome & Intro

• Ahmad gave a quick welcome and everyone around the table briefly introduced themselves

2. Early Development Index (EDI) Presentation- Christie

• Christie gave a presentation on the EDI, how it is measured and what information is used to determine the results, refer to the attached presentation
• Christie explained to results of the EDI for “Nepean North” which includes the Bayshore area, refer to the attached presentation
• You can find all of the information for the EDI online at www.parentresource.on.ca
• The main concern raised was that Bayshore is a rental only community and renting is considered a major risk factor in EDI calculations.
• For more information please email cmay@parentresource.on.ca

3. Review of February Minutes

• Minutes approved

4. Review of Agenda

• Agenda approved

5.  Selection of Chair (Ahmad)

• Robert Vatcher and Bassem Ghazal nominated for co-chairs of Hand in Hand. (SW) second nomination. Voted, no opposition.
• Ahmad mentioned Larisa volunteered to be the secretary, to be determined at the next meeting

6. Survey Outreach Strategy

• Ahmad circulated the draft survey. Ahmad requested that committee members complete the survey and make comments. To be returned to Larisa by March 13th.
• Alex Cullen suggested having an English only version of the survey distributed as part of the EMC. A notice would be attached for multilingual copies.
• Prizes were suggested as an incentive for community members to fill out the survey. 2 or 3 prizes were determined appropriate. Community members to drop of separate ballots when they drop off the survey.
• Alex Cullen offered to purchase prizes, the BCA to help.
• Todd Crawford to ask about possibilities of prizes from Minto, Todd took suggestions from the committee.
• Concerns that only ballots and not surveys would be returned.
• Decided that surveys would be passed out at local community events (Bayshore Multicultural Potluck) and it was suggested that smaller prizes would be distributed at these events.
• Suggested that there be survey tables set up in local parks during nice weather.
• Suggested that there be a community event held at the Minto Recreation Centre.
• Can capitalize on existing groups, events and activities to get more people to fill out surveys (Fun Days, booth at Bayshore Shopping Centre, school councils, Boys and Girls Club, local schools, LINC etc)
• Can place drop off boxes in convenient locations, Minto offices.
• Can distribute surveys with note saying that it’s available in other languages on the website.
• Determined website should be available before advertising.

Alex to forward the EMC format of the survey to Hand in Hand.

Alex and BCA to purchase prizes.

Todd to ask supervisors what prizes Minto can offer.

• Todd to ask Boys and Girls Club for survey distribution.

Todd to ask if surveys and drop off boxes can be placed at rental office sites

Jacky to ask local school principles and LINC about survey distribution through students

Phil to advertise survey in building

• Bassem to advertise survey in Muslim Prayer House (Musollah)
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7. Hand in Hand graphic

• Jacky quickly circulated a set of photographs for the hand in hand graphic, members to place a check mark on the graphic they choose.

8. Bayshore Launch

• Would like to have the launch during the existing Multicultural Potluck. May 21st suggested
• Would like to see tent, tables, sports/games (1 or 2), face painting, music, food.
• A subcommittee was created for the launch: Ahmad, Bassem, a member of Alex’s staff, BCA, and Robert.
• If the subcommittee has any questions they can contact Larisa Williams.

Sheila to get tent.

Todd to ask Boys and Girls Club for volunteers to help with games and children.

Alex to get tables.

9. Updates

• Alex Cullen is going to have a booth in Bayshore Shopping centre, March 28th, 2009 from 12 noon until 10 pm.
• Spring Cleaning the Capital is Saturday April 25th, 2009, free barbecue included. Call Alex Cullen if you are interested.
• Safe People Project Leadership Training is being help once a week from April 22, 2009 to June 24, 2009. The training is for adults and discusses effective leadership. There is $100 reimbursement option for travel and other related costs. If you are interested contact Tammy Corner at (613) 820-4922 ext. 635 t.corner@pqchc.com.

10. Next Meeting

• April 14th at the Bayshore Field House from 6-8 pm.

Alex to bring Pizza.